Archive for the 'Archives' Category

Sec of State Kate Brown to Sign Copies of New Oregon Blue Book at State Capitol

Published on March 13, 2013 in Archives, Secretary Brown and Uncategorized. 1 Comment Tags: , , , .

MEDIA ADVISORY

What: Secretary of State Kate Brown will sign copies of the 2013-2014 Oregon Blue Book with cover photographer John Pedersen, of Aloha, Oregon.

Where: Outside the Oregon State Capitol Gift Shop in Salem.

When: Thursday, March 14, from 11:30 a.m. to 12:30 p.m.

Note: The paperback edition of the Blue Book sells for $18. The Capitol Gift Shop will charge $15 for copies purchased on March 14th. The Blue Book order form is available online. Only 3,500 copies will be available.

Background: The Oregon Blue Book has been published every other year since 1911. It contains up-to-date listings and descriptions of government agencies and educational institutions. It includes an almanac, maps and facts about Oregon history and elections as well as information about the arts, media and other cultural institutions in Oregon. It also provides a concise analysis of Oregon’s economy, government finance and education strategy. About 2,500 copies will be distributed free to public schools, community colleges, public universities, public libraries, judges, elected officials, cities, counties, state agencies, boards and commissions, public ports and Oregon’s consuls.

Oregon State Archives Opens New Women’s Suffrage Exhibit

Published on October 1, 2012 in Archives and Press Releases. 0 Comments Tags: , , .

SALEM – The exhibit commemorates the 100th anniversary of Women’s Suffrage in Oregon and highlights the efforts of women to secure the vote. Panels on display produced by the Century of Action Committee focus on the movement in Oregon while the panels created by the Archives Division showcases the progress of women in Oregon, starting with the territorial period and continuing thru the 1970’s women’s movement, including the creation of Oregon’s Commission for Women. In addition, the Archives created a series of panels dedicated to the women who first held elected positions in Oregon, such as Senator, Secretary of State, Governor and Attorney General.

Finally, the exhibit will include original documents from the Archives holdings, including the original proclamation declaring the passage of women’s suffrage written by Abigail Scott Duniway and her 1913, voter’s registration card.

The exhibit will be on display in the gallery of the State Archives Building through the end of the year. The Archives Building is located at 800 Summer Street NE, in Salem and visitors are welcome during regular business hours 8:00am to 4:45pm Monday thru Friday. Archives will also be open on Saturday, October 13th from 10:00am until 3:00pm, during a special open house celebrating Archives Month.

Workshops on Digital Preservation to be offered by State Archives

Published on September 19, 2012 in Archives, Headlines, Press Releases and Uncategorized. 0 Comments Tags: , , , , .

The third in a series of workshops on basic digital preservation is scheduled for Wednesday September 26th from 9 A.M. to noon at the State Archives, 800 Summer Street NE, in Salem.

This third workshop, Protect/Manage/Provide, covers the basics of protecting, managing and providing access to digital content selected for long term preservation. The Protect portion of the workshop will provide instruction on steps that attendees can take to protect their digital content from problems such as corruption, obsolescence, inappropriate access and disasters.

The Manage part of this workshop will address the provisions needed for the long-term management of digital content that participants or their organizations have selected to preserve. We will discuss some basic risk management techniques like creating a written preservation policy and assessing what resources are needed to manage the digital content selected for preservation.

The final section of this workshop, Provide, will give instruction to attendees on how digital content should be made available over time given individual and organizational policies, technology and the needs of the end users.

Austin Schulz of the State Archives staff will lead this workshop. Austin attended the Digital Preservation Outreach and Education training at the Library of Congress as part of a national effort to encourage individuals and organizations to actively preserve their digital content. The training he provides consists of six modules geared toward individuals seeking a basic introduction to digital content preservation and is open to the public. Although the workshops are free, pre-registration is required.

To register simply e-mail the Archives at: reference.archives@state.or.us and put “Digital Preservation Workshop” in the subject line. If you have any questions or would like to register by phone, please contact Austin Schulz at (503) 378-5161.

Photo Contest Open for 2013-14 Oregon Blue Book

Published on August 8, 2012 in Archives and Press Releases. 0 Comments Tags: , , , , .

Amateur photographers may submit photos for the front and back cover

SALEM — Oregon’s amateur photographers are once again invited to submit photographs for the Oregon Blue Book Cover Photo Contest. The State Archives, which publishes the Oregon Blue Book, is seeking color photos that represent some aspect of Oregon to grace the front and back covers of the 2013-2014 editions.

The contest is open to amateur photographers who are residents of Oregon. Photographs must be taken in the state, and must have a vertical (portrait) orientation.

A state icon at over 100 years old, the Blue Book, published every other year, is the state’s official fact book and almanac with listings and descriptions of government agencies and educational institutions. It includes an almanac, maps, state history and election history as well as information about the arts, media, and other Oregon cultural institutions.

Previous front covers have displayed south-central Oregon’s “Diamond Lake at Sunrise” Oregon, fireworks lighting the night sky over downtown Portland, Oregon’s south coast “Shore Acres at Sunset”, and the Rocking OK Ranch north of Joseph on a stormy morning.

Previous back covers include Pinot noir wine grapes in a spider web, a great blue heron at Summer Lake in Tigard, a young bobcat in a Malheur County tree, and driftwood at Cape Kiwanda.

Entries must be original prints and must not have been previously published. All entries become part of the Archives permanent collection of Oregon photographs, and those not selected for the cover may be used elsewhere in the on-line Blue Book with full credit to the photographer. Entries must be postmarked by October 4, 2012. A committee chosen by Secretary of State Kate Brown will select the winner by Dec. 31, 2012.

Entry forms and rules are available online at http://bluebook.state.or.us/misc/cover/front.htm.  Questions should be directed to Blue Book Editor at 503-378-5199 or

bluebook.changes@state.or.us The web version of the Blue Book is updated regularly. The 2013-14 print edition Oregon Blue Book will be released in March 2013.

State Archives Dedicates Room to Long-Time Volunteer

Published on August 1, 2012 in Archives, Press Releases, Secretary Brown and Uncategorized. 0 Comments Tags: , , , , , .

SALEM – The second floor volunteer room in the State Archives building located in Salem is now known as the Daraleen Wade room. Wade started volunteering at the State Archives in 1992, and contributed thousands of hours during nearly 20 years of volunteer service. Even after her health prevented her from traveling to the Archives building, she worked from her home on countless projects. Daraleen passed away in April after a long illness.

“It is truly an honor to dedicate such a wonderful space to Daraleen and her remarkable contributions,” said Secretary of State Kate Brown. “Her knowledge, warmth and eager attitude will be missed and her work treasured for years to come.”

Not only did Daraleen help take care of our past, she helped preserve our future by mentoring and supporting countless student interns. Many maintained contact with Daraleen after moving on in their professional careers.

Darleen enjoyed life in Keizer and is survived by her children Barbara Rowe, Patty Dela and David Wade; five grandchildren and her Archives family. She will be truly missed by all who knew her.
For more information, please contact

Andrea Cantu-Schomus
Communications Director
Oregon Secretary of State
503-986-2368
503-507-0082

Digital Preservation Workshops offered by State Archives

Published on June 1, 2012 in Archives, Headlines and Secretary Brown. 0 Comments Tags: , , , , , .

Media Advisory

Salem – In today’s technology driven world, digital records are created and used by a wide variety of individuals, for multiple purposes. Family photos are created as digital images and email and word-processing documents have replaced traditional paper records in many organizations.

The second in a series of workshops on basic digital preservation, titled Select/Store, is scheduled for June 6th from 10 A.M. to noon at the State Archives building, 800 Summer Street NE, in Salem. Select/Store will cover the basics of selecting and storing digital content for long-term preservation. The first portion of the workshop will provide instruction on how to select digital content for preservation by considering how the content will be used, stored and reviewed. We will also cover how to establish standards for selecting which content you or your organization needs to preserve.

The second part of this workshop will address questions relating to the storage of the digital content you or your organization has selected to preserve. We will discuss the file types and storage devices recommended for long-term storage of digital content and address some of the issues that you should be aware of when selecting your primary and backup storage devices.

In addition, we will address the use of cloud storage vs. local storage in the long-term preservation and accessibility of digital content. Subsequent workshops will cover additional steps in the digital content preservation process.

All workshops will be lead by Austin Schulz of the State Archives staff. Austin recently attended the Digital Preservation Outreach and Education training at the Library of Congress. The training was part of a national effort to encourage individuals and organizations to actively preserve their digital content and consists of five modules geared toward individuals seeking a basic introduction to digital content preservation.

These workshops are open to the public. Although the workshops are free, pre-registration is required. To register simply email the Archives at: reference.archives@state.or.us and put “Digital Preservation Workshop” in the subject line. If you have any questions or would like to register by phone, please contact Austin Schulz at (503) 378-5161.

Willamette MBA students create QR codes to promote Oregon’s Blue Book

Published on May 8, 2012 in Archives, Headlines, Press Releases, Secretary Brown, Social Media and Uncategorized. 0 Comments Tags: , , , , , , , .

Press Release
May 8, 2012

Stevens State Park QR codeSALEM – In an effort to increase awareness and help the Secretary of State’s office promote Oregon’s Blue Book, students with Willamette University’s Atkinson School of Management created a marketing plan using Quick Response (QR) codes at Oregon State Parks. The codes created by the students contain interesting information, factoids, trivia and links to the Blue Book. People with smart phones and a free app can snap a photo of the code and be taken to the right web page automatically.

“This is a really cool project,” said Secretary of State Kate Brown. “We have always struggled to raise the public’s awareness of the Blue Book and all the great information it contains. I encourage Oregonians to take out their smart phone when visiting these parks and give these QR codes a try. They really are a lot of fun.”

The QR codes are placed at several of Oregon’s State Parks. Locations with a high number of visitors and good cellular coverage were selected. Oregon State Archives will host and maintain the website behind the QR codes. Oregon State Parks will place and maintain these QR Codes in the various locations and will collect website traffic statistics. This joint venture cost nothing to implement. State Parks and the State Archives will maintain and sustain the project without incurring any costs.

“We look forward to seeing how well these QR codes are received,” said Archives Director Mary Beth Herkert. “This is a new venture for us and we enjoyed working with the students and learning about this relatively new tool in marketing and public outreach.”

You can find the QR codes at the following state parks:
Fort Stevens State Park, Tryon Creek Park, Beverly Beach, Shore Acres, Valley of the Rogue State Park, Deschutes River State Recreation Area, Maples Valley Rest Area, Smith Rock State Park, Tumalo State Park, Yaquina Bay, D River, Crown Point Scenic Corridor, Wallowa Lake, Rooster Rock, Historic Columbia River, Champoeg and Silver Falls State Park.

For more information, please contact

Andrea Cantu-Schomus
Communications Director
Oregon Secretary of State
503-986-2368
503-507-0082

Secretary of State’s public-private partnership creates jobs in eastern Oregon

Published on May 3, 2012 in Archives, Press Releases, Road Trips, Secretary Brown and Uncategorized. 0 Comments Tags: , , , , , , , , , .

Press Release
May 3, 2012

SALEM – Oregon Secretary of State Kate Brown will celebrate the public-private partnership with Chaves Consulting, Inc. at a ribbon cutting ceremony at 2 p.m. on May 4, 2012 in Baker City, Oregon. This unique partnership allows the Secretary of State’s office to implement the first statewide electronic records management solution, the first of its kind in the country. Oregon’s Records Management Solution (ORMS) is estimated to create more than 25 jobs in eastern Oregon.

“In rural eastern Oregon 25 jobs is significant; it is equivalent to 2,500 jobs in the Portland metro area,” said Secretary Brown. “I am so proud of this partnership. The work allows us to create jobs, preserve Oregon’s history and provide better services to Oregonians at a lower cost.”

ORMS allows for the simplification of records management across the entire state and local government using Hewlett Packard’s software called TRIM. Additionally, this single records management system will enable Oregon to gain economies of scale, cost savings, as well as greater efficiencies due to the consolidation of workloads and reduction of duplicative storage. The system copies, stores, archives and retrieves records creating less work for staff. It also reduces the chances of losing records and is sustainable, decreasing the need for paper and storage.

Cities such as Beaverton, West Linn and Milwaukie; state agencies – Public Utilities Commission and pilot field offices from the Department of Human Services Children, Adults and Families Division; Tillamook County and Tualatin Hills Parks and Recreation District have all joined as pilot agencies. Additional state and local government agencies are expected to join this year.

The ribbon cutting ceremony will take place at the Synergy Data Center in Baker City. This state of the art facility houses stores the data for ORMS and other clients such as the Wyoming and Missouri Secretaries of State.

For more information, please contact

Andrea Cantu-Schomus
Communications Director
Oregon Secretary of State
503-986-2368
503-507-0082

State Archives to offer Workshops on Digital Preservation

Published on March 21, 2012 in Archives and Press Releases. 0 Comments

SALEM – The first in a series of one hour workshops on basic digital preservation is scheduled for Wednesday, March 28th from 10am to noon at the State Archives located at 800 Summer Street NE, in Salem.

This first workshop titled Identify, will cover basic steps and techniques for identifying digital content and will provide instruction on creating a digital content inventory. Taking inventory of the digital content you have is the first step in developing a plan to ensure your content is available both now and into the future.

Subsequent workshops will cover additional steps in the digital content preservation process. All workshops will be lead by Austin Schulz of the State Archives staff. Austin recently attended the Digital Preservation Outreach and Education training at the Library of Congress. The training was part of a national effort to encourage individuals and organizations to actively preserve their digital content and consists of five modules geared toward individuals seeking a basic introduction to digital content preservation.

The workshops are open to the public. Although the sessions are free of charge, pre-registration is required. To register simply e-mail State Archives at: reference.archives@state.or.us and type “Digital Preservation Workshop” in the subject line.

If you have any questions or would like to register by phone, please contact Austin Schulz at (503) 378-5161.

For more information, please contact:

Andrea Cantu-Schomus
Communications Director

Oregon Secretary of State

503-986-2368
503-507-0082

Find us on Facebook |  Join us on Twitter

 

Sec Brown and Sen Courtney honor Oregon’s longest serving employee

Published on October 28, 2011 in Archives, Headlines and Secretary Brown. 0 Comments Tags: , , , , .

Secretary of State Kate Brown and Senate President Peter Courtney spoke at the unveiling of a special memorial plaque for Cecil L. Edwards. The plaque commemorates his service as perhaps Oregon’s longest serving employee. Cecil started working in Oregon in 1933 as a floor secretary and became the Chief of Staff to Governor Charles Sprague, Chief Clerk of the Oregon House, Secretary of the Senate, and finally Historian of the Oregon Senate. In addition, then-Secretary of State Norma Paulus dedicated the Oregon Blue Book to Cecil in 1983. Photos: http://ow.ly/7cwEJ